Personal Assistant

what the role involves

We’re looking for a Personal Assistant for the Managing Director to join our growing London team. 

As a Personal Assistant, you will have an opportunity to play a lead role supporting many areas of the business by being the Managing Director’s, Mark Wright, ‘right hand’, as well as supporting the Operations Director.

Your key tasks will include:

  • Full management of the Managing Director’s diary and travel arrangements. Day to day diary management; arranging his itineraries, liaising with internal and external meeting arrangements and making decisions on priority.
  • Arrange corporate travel for all staff including flights, transportation, lodging.
  • Ad hoc personal tasks for Managing Director.
  • Coordinating and booking meetings for the leadership team, clients, suppliers and visitors, taking care of greeting the meeting guests, meeting room set up and refreshments. Taking minutes for Managing Director at meetings when required.
  • Ensure the Managing Director and office management expenses are completed in accordance with our travel and expenses policy.
  • Be the first voice and face of Climb Online to clients, suppliers and visitors. Answering main telephone line and directing calls appropriately, notification of arrival of guests and visitor’s arrival, refreshments for meetings/visitors.
  • Supporting Operations Director on key internal projects.
  • Support on organising company events (planning and preparation), such as conferences, staff parties, etc.
  • Helping organise PR activities for Director. Working closely with our PR supplier to arrange diary, attend events and support on presentation preparation.
  • Aspects of office management duties including but not limited to:
  • Ensuring a smooth day to day running of the office
  • Ensuring high levels of organisation, and the area is professionally presented and up to with health and safety
  • Dealing with incoming emails and post, often corresponding on behalf of Director
  • Management of office supplier payments
  • Managing the office meeting rooms schedule and availability.
Your progression at Climb Online is in your hands and you will progress if you are willing to. As a start-up, there are endless progressive roles within the business but you must be willing to work for them. – Mark Wright, Director

We want you to have

  • 1+ years experience as a Personal Assistant supporting at Board level or similar.
  • Must be highly proactive, resilient and motivated to provide support and assistant to the MD at all times.
  • Excellent oral and written communication skills including the ability to communicate with all levels of the organisation.
  • The ability to be flexible and accommodating with an approachable manner to reach mutually acceptable outcomes.
  • Efficient in all Microsoft Office package – Excel, PowerPoint and Word. Advanced Outlook calendar management is essential.
  • Organised, efficient and able to cope well and thrive under pressure.
  • Build effective and inclusive relationships with personnel at a variety of levels.
  • Experience with event planning & coordination to include support for large meetings, off-sites, and company events.
  • A positive ‘can do’ attitude and comfortable working in a fast-paced environment.
  • Proven time management skills and are able operate, and multitask in a high pressured environment.

We want to see 

  • Ability to work well with groups as well as independently, and find win-win solutions to problems.
  • Someone who is comfortable being part of a collaborative company culture.
  • Passion to add value in everything you do.
  • Ability to flex schedule to meet business needs when needed.
  • Ability to handle confidential information with discretion and trustworthiness at all times.
  • Incredible energy and excellent organisation skills.
  • Passion for digital marketing isn’t essential, but certainly a bonus.

 

We are looking for a fun-loving, communications mastermind with a passion for digital – Lyndsay Morgan, Operations Director

what we offer

Climb Online thrive on making a working environment fair and enjoyable. We offer;

  • An opportunity to work at a Top UK start-up 100
  • Scope for progression and promotion
  • A once in a lifetime opportunity to work for Lord Sugar
  • Life assurance
  • Protected income insurance
  • Childcare voucher scheme
  • Summer hours
  • Friday drinks and early finishes
  • Monthly team events
  • Office closure during Christmas period
  • Great learning opportunities
  • An opportunity to directly shape our business

 

Got what it takes?

Please send us your CV and Cover Letter and the role you’re applying for